Organization, the final, and most important, post in this series. We have a strong belief here at IDL that the only way to get things done and not lose your mind is to be organized. Some might call us hyper organized but we don’t mind. When it comes to planning your wedding, there are 1000 things going on at once. The only way you’re going to keep those 1000 balls in the air and not drop one is to stay organized.
If you’re thinking organization isn’t quite your cup of tea, don’t worry. We’re going to share our tips to try getting you organized and share the one secret that will help you no matter your organizational skill level.
- Create a separate email address // Having a separate email address just for wedding correspondence will make sure that nothing gets lost in the shuffle. You’ll have easy access to reference proposals, contracts, and lines of communication whenever you might need them.
- Buy a notebook specifically for your wedding // Make to-do lists. Make to-do lists for your to-do lists. Mark the items off once completed and only once completed. Start with a master list of all things to do for your wedding. From there, make sublists for each vendor and element of your wedding. When things get decided, make note of what was discussed with the vendor. If you’re already an IDL clients, we’ve already done this for you in your complete online planning tools!
- Set aside intentional time each week to work on your wedding // If you don’t set aside intentional time, one of two things happens. Either you feel an urge to work on wedding stuff every spare minute you have allowing the wedding to consume your life. Or, most common, you forget to handle certain tasks. Set aside time a few nights a week to review your progress, handle any tasks that need to be completed, and make a list of the tasks you need to conquer next.
- Create spreadsheets for important info // It’s time to put those Excel skills to work. We suggest at least two spreadsheets to keep you organized, one for your budget and one for your guest list. Store all the info in there and update it often. Again, if your an IDL client, these are already done for you in your online tools!
- Create decor lists // As you rent or purchase items for the ceremony and reception, categorize them on a decor list. Your decor list should be separate by event and then by set-up (gift table, guest table, cake table, etc). As items get rented or purchased with a specific purpose or location, list it on your decor list so you’ll remember everything you have and know what you still need to get.
- Create decor boxes // This takes the decor list just a step further. For any items that you purchase organize each item into a box or bag specific to it’s location. For example, if you buy votives for the guest tables, put them in a box with only other items for your guest tables. If a sign is supposed to go on the welcome table with your guest book and pens, put them in a separate box together. This will keep everything you need for a specific setup together and make it fool proof for whoever is doing the setup on your wedding day. Oh, and I almost forgot to mention, label the boxes! (Hyper-organization tip: take pictures of what’s in the boxes and put them on the outside of the box.)
That’s it! Taking each of these tips into consideration while planning your wedding is a surefire way to stay on top of every detail and manage your stress level. We know it can be a lot to handle though. That’s why we’re sharing one last tip with you…
- The I Do List // No seriously. Our tools are specifically designed for busy couples like you. We’ve created all the organizational tools you need to stay on top of it. From detailed checklists, timelines, a vendor contact form, budget manager, notes section, style guides, seating charts and more, we’ll promise you feel organized and accomplished. Better yet, your personal consultant will advise you along the way guaranteeing you don’t over look a single detail. If you’re interested in learning more about how IDL can help you click here.
Thanks for joining us in this series. We hope you learned a lot and know that you will conquer wedding planning like a pro. And, if you need any more help, you can always find us sharing advice daily on Instagram, Facebook, and right here on the blog.